If you're one of those entrepreneurs who are always too busy and sometimes even frequently traveling, you know how difficult it is to manage your mail when you're away or simply overwhelmed. When you're away from your office for several days, it's impossible to access important or even urgent mail, or to receive a registered letter that requires a signature. And when you can't free yourself up outside normal working hours, you can't take advantage of La Poste's opening hours to pick up a package. So what can you do? A postal proxy is a service that helps overcome these kinds of problems.
Here's what it is and how to benefit from it!
DEFINITION
Definition of postal proxy: Giving proxy means giving someone else the right to act on your behalf for a specific purpose. A postal proxy allows a person, in this case an entrepreneur, to give another person, usually a colleague, the authorization to receive their mail for them. This proxy allows the company's legal representative to delegate all tasks related to La Poste services to a trusted person or a domiciliation company, such as receiving registered mail requiring a signature or picking up packages.
The service is called "Procuration personne morale" (Power of Attorney for Legal Entities), and it's simple and secure to use
Simply download the Power of Attorney form for legal entities from the La Poste website and fill it out without signing it. Once the request is fully completed, the company's legal representative must go to a post office to submit it and sign it in the presence of a postal worker. In the case of a company domiciled through a commercial domiciliation company, it will simply have to send the duly completed postal proxy to the domiciliary so that the latter can transfer it directly to La Poste.
The form can be filled out very quickly. Just provide some basic information about the company, identify the postal agents designated by the legal representative, and define the actions they are authorized to take. Among these authorizations, there are three options: to collect and receive mail from La Poste; to receive mandates of any category; to purchase on behalf of the client (franking, prêt à poster, prêt à expédier).
Once the request has been submitted, it is integrated into your company file and the designated persons are authorized to enjoy their rights (a valid identity document is required for deliveries against signature).
In addition to postal proxy, domiciliation companies also help entrepreneurs to alleviate their procedures with La Poste
A domiciliation company is a company responsible for hosting the registered offices of other companies. You can decide to go through such a company to benefit from a prestigious address, an accessible and equipped business center, a telephone switchboard or its mail management services. Indeed, a domiciliation company, since it hosts at its address the registered office of other companies, directly receives the mail of its customers and can offer various services in order to give them access to it.
For example, SeDomicilier.fr offers the following services:
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Mail availability: it allows the legal representative to collect the mail that belongs to them on the company's premises during its opening hours. Each letter or package received is archived and can be collected with a simple piece of identification. If the company director is unable to collect their mail in person, they can provide a signed, handwritten proxy, accompanied by their proof of identity. The procedure is quick and the service is identical to that of a postal proxy.
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Forwarding: the entrepreneur can also have their mail forwarded whenever they wish. The frequency of forwarding can be customized by the customer and modified at any time.
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Digitization: this option is perfect for managers who need to receive their mail in a timely manner. The mail can be archived or forwarded, but will initially be scanned and sent to its owner in their customer area and to their e-mail address on a daily basis.
Written by our expert Daphné Savoye
August 2, 2017
