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Everything you need to know about renting a business mailbox

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3 MIN

Effective mail delivery is crucial for all businesses. To make sure you get the best possible service, you can rent a P.O. box from a post office. Let SeDomicilier take you through the details of renting a business mailbox!

Why rent a postal address other than your own?
Mail domiciliation: should you opt for the classic P.O. box?
Company domiciliation: a reliable alternative?

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Renting a P.O. box lets you delegate the management of your mail so you can concentrate on your core business.
It's possible to get a secure, private mailbox with classic domiciliation.
Renting a standard P.O. box has a few drawbacks.
Corporate domiciliation offers a number of additional benefits that enhance your company's visibility and credibility.

Why rent a postal address other than your own?

P.O. box outsourcing services are of particular interest to company directors. It's a good idea to rent a separate postal address if you don't operate from a fixed location.

Mail domiciliation in a P.O. box is useful for entrepreneurs who don't yet have their own business premises. It's also an excellent idea if you don't want to divulge your home address for reasons of confidentiality.

Another advantage of renting a business P.O. box is that you can differentiate between your personal and business addresses. Does your company not have a mail management service? You don't have the time to do it yourself? Then renting a P.O. box is the best solution for you!

Mail domiciliation: should you opt for the classic P.O. box?

Classic P.O. box rental is a solution that provides subscribers with a private, secure locker. It is also available to private individuals. Consequently, the formulas offered are relatively basic. As an executive, your postal address will be marked "BP" if you domicile your mail there. This is a very important detail, as it makes it clear to any sender that your address is different from your actual place of business.

Direct debit for conventional mail can send a negative signal to potential partners and customers. In addition to lacking transparency, it can damage your company's brand image and undermine public confidence in it.

One of the limitations of standard mail domiciliation is that it can be difficult to obtain rental authorization. What's more, the standard P.O. box is not intended for administrative or legal purposes.

In other words, a basic P.O. box cannot be designated as your registered office, unlike a company domiciliation, wherever you are in France.

Company domiciliation: a reliable alternative?

Domiciliation companies offer real added value for companies looking for a business address. In addition to mailbox services, they offer a range of packages to make daily life easier for their customers.

You can set up your administrative and mailing address at the chosen company address. Unlike post office domiciliation, you can associate your structure with a prestigious address. This approach is crucial to enhancing your brand image and winning the trust of your customers.

To rent a P.O. box, the company domiciliation rate usually includes :

mail forwarding,
access to modern meeting rooms,
switchboard management.

The ancillary services offered by SeDomicilier are designed to facilitate your administrative procedures beyond the simple outsourced mailbox.

How do I find a post office box to rent?

We recommend visiting a local post office to rent a P.O. box. However, procedures can be completed online. Here are the main steps to finding an address to rent!

1. Determine mailbox location

Before you rent your mailbox, you need to determine its location. Most subscribers prefer to have their mailbox close to their workplace or home. However, this practical solution is not mandatory. You can obtain a P.O. box in a city other than your company's location, for reasons of prestige among others.

2. Choose the type of PO Box to rent

The size of your P.O. box depends on how often you want to use this service and how many parcels you plan to receive per week. Opt for the small format to receive up to 5 rolled documents or 15-letter envelopes. The medium-format mailbox is wide enough for large envelopes. The large format can accommodate the equivalent of 2 shoeboxes. It's entirely possible to change the size of your mailbox once you've signed the rental contract.

3. Provide the required documents

When you go to a post office, don't forget to provide: a copy of your ID (passport, CNI, driving license, etc.), your SIRET number or KBIS certificate, proof of address (individuals). In addition to filling in the application form, you'll need to provide a letter of authorization if you want another person to access the P.O. box.

4. Redirect mail

The final step is to redirect parcels and mail to your new postal address. To do this, fill in the online change of address form, or pick up a copy at your nearest post office. If you've opted for direct debit for your postal address, you can have your mail forwarded to you, or even scanned into your customer area. This means you can check your mail in no time at all.

Frequently asked questions

What's the point of having a P.O. box?

The P.O. box prevents important parcels and letters from getting lost. Delivery of postal mail is a priority with this service. You can pick up your parcels as soon as the service opens, without having to go through a letter carrier.

How do post boxes work?

The P.O. box principle is simple. Your letters are sent and stored in a numbered box to which you have the key. You can then retrieve the mail at any time!

How much does a P.O. box cost?

You need to budget around a hundred euros for an annual subscription, excluding VAT, to have your company's mail domiciled in a P.O. box. An additional name is charged at 25 euros. For a seasonal rental, the cost of the postal address is around 60 euros per month. The additional designation costs 15 euros per month.

Editorial staff

January 6, 2023 and updated January 13, 2025

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